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Temporary Scheduling Administrator

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Job Reference: G4S/E/1453
Job Category: Events Stewarding and Security
Contract Type: Temporary Casual
Salary: £8.50 ph
Location: Birmingham
G4S Region: UK & Ireland
Country:United Kingdom

G4S Business Unit:
Closing Date: March 25, 2018
Package Description: 28 days holiday (inclusive of bank holidays), Company sick pay scheme, Contributory Pension Scheme, Contributory Healthcare Scheme and other benefits.

Job Introduction:

An exciting opportunity has arisen for a temporary Scheduling Administrator in our Events team, based in our Birmingham office. The Scheduler will support the operations team at Edgbaston Cricket Club. This is a part time role with hours being 10.30.- 15.30 Monday – Friday. Expected start date is mid April until approximately the end of September. 

G4S Events is Europe's leading independent provider of event security and crowd management services across music events, sporting events, conferences and exhibitions.

G4S is the leading global security and outsourcing group, specialises in outsourcing of business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 120 countries and over 620,000 employees.

Role Responsibility:

The jobholder is responsible for the timely accurate running of the regional payroll, rostering and scheduling. They are responsible for escalating payroll issues to operational management as required. They are the first line for payroll enquiries and scheduling issues. They are responsible for championing EDMS across the region and continually improve this system. This role has regular contact with operational teams, external casual workforce and SSUK head office.

Key Duties

  • Competent loading of shifts & assignments onto EDMS detailing hours of work, place of work & pay rate including forward scheduling, including “pulling over” scheduled employees into created shifts.
  • Worksheet creation & associated administration with events.
  • Scanning of all post event administration into the event file.
  • EDMS  super user system champion, taking the initiatives with new developments
  • Arranging last minute cover to ensure all rosters are filled and staffed as per manning requirements (under the direction of Line Manager)
  • Liaison with payroll and other SSUK departments as required, highlighting any HR related issued to HR department & line manager.
  • Generating standard reports as required under instruction of line managers from SIGNet, which can include not worked status reports and other relevant reports for review during operational management meetings
  • Processing of leavers, in a prompt timely manner
  • SIA license record keeping & associated housekeeping of regional system
  • Escalating of compliance issues connected with payroll to the line manager immediately.
  • Regular reporting, housekeeping & active database management on the casual workforce in the region – processing “no shows” and “not worked” employees, as well as changes to personal data
  • Visa updates and forwarding of data to ensure regular database cleansing to reflect actual manning workforce levels.
  • General administration for the office and phone answering for general employee & company enquires

The Ideal Candidate:


  • Previous admin skills
  • Excellent organisation skills and attention to detail
  • IT literate
  • Excellent telephone manor
  • Ability to work flexibility
  • Excellent communication skills, with the ability to follow instructions
  • Good knowledge of company processes & procedures
  • Keen eye for detail



  • Experience at administering payroll
  • Understanding of the events business and casual working environment
  • Understanding of creating pivot tables and generating of graphs from Excel/Google.

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